Privacy policy

Ceremonial Club – Datenschutzerklärung/Privacy Policy

Last updated: May 07, 2026

— DEUTSCH —

1. Verantwortlicher im Sinne der DSGVO

V. Minderjahn GmbH
Clausewitzstraße 3
10629 Berlin
Deutschland

Telefon: +49 173 9602542
E-Mail: info@ceremonialclub.com

Vertretungsberechtigte Geschäftsführerin: Valerie Minderjahn
Registergericht: Amtsgericht Berlin-Charlottenburg
Registernummer: HRB 276083 B

2. Allgemeine Hinweise zur Datenverarbeitung

Wir verarbeiten personenbezogene Daten unserer Nutzer grundsätzlich nur, soweit dies zur Bereitstellung einer funktionsfähigen Website sowie unserer Inhalte und Leistungen erforderlich ist. Die Verarbeitung erfolgt regelmäßig nur nach Einwilligung der Nutzer (Art. 6 Abs. 1 lit. a DSGVO), zur Erfüllung eines Vertrages (Art. 6 Abs. 1 lit. b DSGVO), zur Erfüllung einer rechtlichen Verpflichtung (Art. 6 Abs. 1 lit. c DSGVO) oder auf Grundlage berechtigter Interessen (Art. 6 Abs. 1 lit. f DSGVO).

3. Hosting und Shop-System

Diese Website wird über Shopify (Shopify International Limited, Victoria Buildings, 1–2 Haddington Road, Dublin 4, D04 XN32, Irland) betrieben. Dabei werden personenbezogene Daten (z. B. IP-Adresse, Bestelldaten, Kontaktdaten) verarbeitet. Weitere Informationen finden sich in der Datenschutzerklärung von Shopify: https://www.shopify.com/legal/privacy

4. Ihre Rechte

Sie haben das Recht auf Auskunft, Berichtigung, Löschung, Einschränkung der Verarbeitung, Datenübertragbarkeit sowie Widerspruch gegen die Verarbeitung. Eine erteilte Einwilligung können Sie jederzeit mit Wirkung für die Zukunft widerrufen. Zur Geltendmachung wenden Sie sich bitte an: info@ceremonialclub.com

5. Beschwerderecht bei der Aufsichtsbehörde

Sie haben das Recht, sich bei einer Datenschutz-Aufsichtsbehörde zu beschweren. Zuständig für uns ist:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Alt-Moabit 59–61
10555 Berlin
Telefon: +49 30 13889-0
E-Mail: mailbox@datenschutz-berlin.de

Ergänzende Hinweise zur Datenverarbeitung im Rahmen unseres Online-Shops, zu Cookies, Zahlungsdienstleistern und weiteren Drittanbietern entnehmen Sie bitte den nachstehenden Abschnitten (English version).

— ENGLISH —

1. Data Controller (GDPR)

V. Minderjahn GmbH
Clausewitzstraße 3
10629 Berlin
Germany

Phone: +49 173 9602542
Email: info@ceremonialclub.com

Managing Director: Valerie Minderjahn
Commercial Register: Amtsgericht Berlin-Charlottenburg, HRB 276083 B

2. Your Rights

You have the right to access, rectify, erase, restrict, port and object to the processing of your personal data, and to withdraw your consent at any time. To exercise these rights, please contact: info@ceremonialclub.com

3. Supervisory Authority

You have the right to lodge a complaint with a data protection supervisory authority. The competent authority for us is the Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte für Datenschutz und Informationsfreiheit), Alt-Moabit 59–61, 10555 Berlin, Germany, mailbox@datenschutz-berlin.de.

The detailed sections below describe how we collect, use and disclose your personal information when you use the Services.

Ceremonial Club operates this store and website, including all related information, content, features, tools, products, and services, in order to provide you, the customer, with a curated shopping experience (the “Services”). Ceremonial Club is powered by Shopify, which enables us to provide the Services to you.

This Privacy Policy describes how we collect, use, and disclose your personal information when you visit, use, or make a purchase through the Services or otherwise communicate with us. If there is a conflict between our Terms of Service and this Privacy Policy, this Privacy Policy controls with respect to the collection, processing, and disclosure of your personal information.

Please read this Privacy Policy carefully. By using or accessing any of the Services, you acknowledge that you have read and understood this Privacy Policy and the way we collect, use, and disclose your personal information.

Personal Information We Collect or Process

When we use the term “personal information”, we mean any information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to you or another individual. This includes information that could identify you on its own or in combination with other data. Personal information does not include information that has been aggregated, anonymized, or de-identified so that it can no longer identify you.

We may collect or process the following categories of personal information — including inferences drawn from this information — depending on how you interact with the Services, where you live, and as permitted or required by applicable law:

Contact details: name, billing and shipping address, phone number, and email address.
Financial information: credit or debit card details, payment confirmations, and transaction records.
Account information: username, password, preferences, and settings.
Transaction information: items you view, add to your cart, purchase, return, or exchange, and your past transactions.
Communications: messages and information you send to us, for example in customer support inquiries.
Device information: data about your device, browser, IP address, and network connection.
Usage information: how and when you use or navigate our Services, including interaction and browsing data.

We collect personal information directly from you, automatically through cookies and similar technologies, and from service providers that help us process payments, fulfill orders, manage analytics, or deliver marketing communications.

How We Use Your Personal Information

We use your personal information for purposes including:

Providing and improving the Services: to process your orders, fulfill deliveries, manage your account, and enhance your shopping experience.
Marketing and communications: to send you promotional offers and updates (only with your consent) and to show you relevant advertising.
Customer support: to respond to inquiries and provide assistance.
Security and fraud prevention: to detect, investigate, and prevent fraudulent or unauthorized activity.
Legal compliance: to comply with legal obligations such as accounting, tax, or consumer protection laws.

Legal Basis (EEA and UK Users)

We process personal information under the following legal bases:

Contract performance (Art. 6(1)(b) GDPR): to fulfill your orders and manage transactions.
Legal obligations (Art. 6(1)(c) GDPR): to comply with accounting and tax requirements.
Legitimate interests (Art. 6(1)(f) GDPR): to improve services, prevent fraud, and maintain website security.
Consent (Art. 6(1)(a) GDPR): for newsletter subscriptions or non-essential cookies.

Cookies and Tracking Technologies

We use cookies and similar technologies to operate our website, remember your preferences, analyze site usage, and support marketing activities. You can manage or disable cookies in your browser settings. If you are in the EU or UK, a consent banner allows you to accept or decline non-essential cookies.

How We Share Your Information

We may share your personal information with:

Shopify, which hosts and operates our store.
Service providers (e.g., payment processors, couriers, analytics, or marketing platforms).
Business partners for advertising or promotional purposes (only where legally permitted).
Authorities or legal bodies when required by law.
In connection with a business transaction such as a merger, sale, or reorganization.

Relationship with Shopify

Our store is hosted on Shopify. Shopify collects and processes data to provide and improve its services. Data may be transferred to Shopify’s affiliates in Canada, the U.S., or other countries under the European Commission’s Standard Contractual Clauses (SCCs) to ensure adequate data protection.

Learn more here: Shopify Privacy Policy

Newsletter Marketing

If you subscribe to our newsletter, we will use your email address to send you product updates, offers, and news. You may unsubscribe at any time by clicking the “unsubscribe” link in our emails. We rely on your consent (Art. 6(1)(a) GDPR) for this processing.

Security and Retention

We take reasonable technical and organizational measures to protect your data, but no system is perfectly secure. We retain personal information only as long as necessary to fulfill the purposes described, comply with legal obligations, or resolve disputes.

Your Rights (EEA & UK Residents)

Depending on your location, you may have the right to:

Access, correct, or delete your personal data.
Request data portability.
Object to or restrict processing.
Withdraw consent for marketing or cookies.

You can exercise these rights by contacting us using the details below. You also have the right to lodge a complaint with your local data protection authority. A list of EU authorities can be found here.

International Transfers

We may transfer, store, and process your data outside your country of residence. For transfers outside the EEA or UK, we rely on adequacy decisions or Standard Contractual Clauses to ensure lawful and secure protection.